Manage members

Topic Content
Add members How to add existing members or invite new members to a project?
Edit members How to change the role of a member in a project?
Remove members How to remove members from a project?
Roles and permissions How to manage roles and permissions for members?
Groups How to add members to a groups and add groups to a project?

Add members

Find out how to add existing members to join a project or invite new team members.

Edit members

To change the role of a member within a project, select the corresponding project and open the Members menu.

To edit an existing member of a project, click the Edit icon in the list next to the member on the right. Choose the new role and press the blue Change button so save your changes.

edit members

Remove members

To remove members from a project, select the project where you want to remove the members. In the project menu on the left, select the Members menu item. In the members list, click on the bin icon at the very right in a line of the member name.


Roles and permissions

Members will have different roles with different permissions in a project. To find out how to configure roles and permissions click here.

A role is defined as a set of permissions defined by a unique name. Project members are assigned to a project by specifying a user’s or group’s name and the role(s) the user should assume in the project.


Members can be added to groups. A group can be added to a project. With this, all members will be have the corresponding role in this project. Find out how to create and manage groups in OpenProject.

Frequently asked questions (FAQ)

How can I increase or decrease the number of users in OpenProject?

For the Community Edition you can have as many users as you need for free. If you are using the OpenProject Enterprise Edition, please write an email to sales @

If you are using the OpenProject Cloud Edition, you can easily upgrade or downgrade the number of users by selection -> Administration -> Billing -> Manage subscription and choose the new amount of users which you need in your system.