Boards for Agile Project Management (Premium feature)

Boards support agile project management methodologies, such as Scrum or Kanban.

Boards can be for anything you would like to keep track of within your projects: Tasks to be done, Bugs to be fixed, Things to be reviewed, Features to be developed, Risks to be monitored, Ideas to be spread, anything!

Feature Documentation for
Create new Boards How to create new agile board.
Basic board and Action board What is the difference between Basic boards and Action boards.
Give the board a title How to name a board.
Add lists to your board How to add lists to a board.
Remove lists How to remove lists from a board.
Add cards to a list How to add cards to a list in a board.
Update cards How to update cards.
Remove cards How to remove cards.
Manage boards How to manage permissions for boards.

Agile Boards in OpenProject

The new Boards are tightly integrated with all other project management functionalities in OpenProject, i.e. work packages or Gantt charts. This makes it so easy and practical to include the Boards in your daily project management routines and to gain a much quicker overview of important topics in your project.OpenProject-Boards_Overview

Create a new Board

You can create as many flexible boards in a project as you need and configure them to your needs. First, you need to create a new Boards view. If you haven’t done so yet, activate the Boards module within your project. Also, we recommend to verify Roles and Permissions within your system’s Administration.

Click on the green +Board button to create a new Board view.

OpenProject-Boards_create-new

Choose between Basic board and Action board

Next, you need to choose if you want to create a Basic board or an Action board.

Basic board: You can freely create lists, name them and order your work packages within. If you move work packages between the lists, there will be NO changes to the work package itself. This allows you to create flexible boards for any kind of activity you would like to track, e.g. Management of Ideas.

Action board: Create boards with filtered lists on a single attribute, e.g. Status. Moving work packages between the lists will update the attribute, e.g. Status. You can choose between Action boards for Status or Versions. More to be added soon.

OpenProject-Boards_create-form

Give the board a title

Choose a meaningful title for your Board so that it is clear, e.g. for other team members, what you want to do.

OpenProject-Boards_title

Add lists to your board

Lists usually represent a status workflow, a version, or anything that you would like to track within your project. You can add as many lists that you need to a Board.

Action boards lists: can be for Status, Versions, and more to come. Remember: if you change a card between the lists, the respective attribute (e.g. Status) will be updated automatically. Basic board lists: you can create any kind of list and name them to your needs. Remember: no updates to the attributes will happen when moving cards between the lists.

OpenProject-Boards_lists

Click + add list to add lists to your board.

OpenProject-Boards_new-lists

Action board lists: choose an attribute which the list shall represent, e.g. Status “In specification”. Basic board lists: give the list any meaningful name.

OpenProject-Boards_add-boards-lists

Remove lists

To remove lists, click on the three dots next to a list’s title, and select Delete list.OpenProject-Boards_delete-lists

Add cards to a list

You can add cards to a list. Cards represent a work package in OpenProject. They can be any kind of work within a project, e.g. a Task, a Bug, a Feature, a Risk, anything.

OpenProject-Boards_cards

Click + under the lists’ title to add a card: create a new card or choose an existing work package and add it as a card to your list.

OpenProject-Boards_add-cards

Add new card: enter a title and click Enter. Add existing: enter an existing title or an ID and click Enter.

OpenProject-Boards_create-cards

Update cards

You can update cards in the following ways:

Move cards with drag and drop within a list or to a new list. Remember: moving cards to another list in an Action board will update their attributes, e.g. Status.

OpenProject-Boards_update-cards

Update status in a Basic board directly in the card.

OpenProject-Boards_update-status

A double click on a card will open the details view. The arrow on top will bring you back to the boards view.

OpenProject-Boards_card-details

Remove cards

To remove a card from a Basic board hover over the card and press the X.

OpenProject-Boards_remove-cards

Cards from Actions boards will be removed automatically from a list as soon as the respective attribute (e.g. Status) is changed.

Manage boards

To create new boards, open existing boards, or delete boards, navigate to the main Boards menu item.

OpenProject-manage-boards

Verify and update roles and permissions for boards in the system’s Administration.

OpenProject-Boards_manage-permissions