Manage Groups

OpenProject allows creating tailored project member groups, which grants additional rights to individual users within specific projects. This way, you do not need to add individual users to a project but you can add a user group, e.g. Marketing. You can edit the existing groups and create new ones in the system administration. To do that select Administration -> Users & Permissions -> *Groups.

Group is defined as a list of users which can be assigned to a project with a certain role. New groups can be defined in the admin settings (Modules > Administration).

Add a new group

After selecting the Groups from the administration menu, you will see the list of all the existing groups. If no groups have been created yet, the list will be empty.

Click the green + Group button in order to create a new group in the system.

create groups

Give a name for your new group and click the blue Create button

new group

Add users to a group, edit or remove groups

You can add users to a group and edit a group by clicking on the name of the group (1) and remove the group by clicking on delete icon in the respective line (2).


After selecting the editing mode, you will be able to adapt the group name, add or remove group members and the assignment of groups to projects.

edit groups

Add users to a group

Click the group details and click the Users tab. Select the users you want to add to this group from the drop-down list. Click the blue Add button.