Manage Work Package Types

You can have as many work package types in the system as needed, e.g. Tasks, Bugs, Ideas, Risks, Features.

In the -> Administration -> Work packages -> Types you can add or edit the work package types.

You will see a list of all work package types in the system.

  1. Click the work package type name to edit an existing work package type.
  2. Click the arrows (up or down) to change the order how work package types should be displayed, e.g. in the list when creating new work packages or when changing the type.
  3. Delete work package types.

Sys-admin-work-package-types-list

Create new work package type

Click the green + Type button to add a new work package type in the system, e.g. Risk.

  1. Give the new work package type a name that easily identifies what kind of work should be tracked.
  2. Choose whether the type should be displayed in the roadmap by default.
  3. Select if the work package type should be active in new projects by default. This way work package types will not need to be activated in the project settings but will be available for every project.
  4. Choose a color from the drow-down list which should be used for this work package type in the Gantt chart. You can configure new colors here.
  5. Choose whether the type should be a milestone, e.g. displayed as a milestone in the Gantt chart with the same start and finish date.
  6. You can copy a workflow from an existing type.
  7. You can enter a default text for the work package description field, which always be shown when creating new work package from this type. This way, you can easily create work package templates, e.g. for risk management or bug tracking which already contain certain required information in the description.
  8. Click the blue Create button to add the new type.

Sys-admin-add-work-package-type

Work package form configuration

You can freely configure the attributes shown for each work package type to decide which attributes are shown in the from and how they are grouped.

To configure a type, first select the type from the list of types (see above) and select the tab Form configuration (1).

Active attributes shown in blue color on the left will be displayed in the work package form for this type. You can then decide for each attribute which group it should be assigned to (using drag and drop or removing it by clicking the remove icon) (2). You can also rename attribute groups simply by clicking on their name or re-order attribute groups with drag and drop.

Inactive attributes shown in the grey color on the right. Attributes which have been removed are shown in the Inactive column on the right (3). This column also includes custom fields which have been created. The custom fields also can be added with drag and drop to the active form (the blue part on the left) to be displayed in the form.

To add additional group, click the + Group button (4) and select Add attribute group. Give the new group a name. You can then assign attributes (e.g. custom fields) via drag and drop. Note that adding attribute groups is only possible with the OpenProject Enterprise Edition and the OpenProject Cloud Edition.

In case you made a mistake, click the Reset to defaults (5) button to reset all settings to the original state.

Finally, save the settings to apply them (6).

Sys-admin-type-form-configuration

If you then create a new work package of this type, the input form will have exactly these attributes selected in the form configuration.

In this case, all attributes in the blue area on the left are displayed under the corresponding attribute group.

work package form configuration

Also, you can add a table of related work packages to your work package form. Click the green + Group button and choose Add table of related work package from the drop-down list.

Sys-admin-table-of-related-work-packages

Now, you can configure which related work packages should be included in your embedded list, e.g. child work packages or work packages related to this work package, and more. Then you can configure how the list should be filtered, grouped, etc. The configuration of the work package list can be done according to the work package table configuration.

Click the blue Apply button to add this work package list to your form.

Sys-admin-work-package-table-config

The embedded related work package table in the work package form will look like this. Here, the work packages with the chosen relation will be shown automatically (based on the filtered criteria in the embedded list) or new work packages with this relation can be added.

Sys-admin-related-work-package-table

Activate projects for work package types

Under -> Administration -> Work packages -> Types on the tab Projects you can select for which projects this work package type should be activated.

The Activated for new projects by default setting in the Types will only activate this type for new projects. For existing projects, the type needs to be activated manually. This can be also configured in the project settings.

activate projects for work package types